1. Timer. Use a timer to do “sprints,” such as when writing, editing, or other goals that require focus. Try different times to see what works best for you, such as 45 minutes on followed by a 15-minute break, or 25 minutes on followed by a 5-minute break. You can learn more about the Pomodoro Technique here.
2. Management. Invest in a good to-do list management system. We have had great experiences with ToDoist.
3. Check your goals. Write down your goals in one or two sentences. Then compare it against your to-do list. Remove as many items from your to-do list as you can that do not move your long-term goals forward.
4. To “did” list. As you progress through the day, write down what you have accomplished. This may help motivate you to keep going through the day. You can also add on other details, such as how long it took and what would have made it faster.
5. Review the day. If you often find yourself wonder where the day went and why you didn’t accomplish as much as you feel you should have, this one is for you. Set a few minutes aside three times a day to review how the morning, afternoon, and evening went. Write 2-3 sentences about what went well and what could have been improved and how.
6. Morning schedule. A lot of people have a hard time getting started in the morning, but do well once they get moving. To help, try establishing a morning routine that gets you moving right away. Stay away from easy, low-energy tasks and focus on the big routines.
7. Month reward. Track every day you complete your to-do list. After you complete four weeks, reward yourself. Consider an overnight trip out of town, going to a restaurant you love, or buying something you’ve been wanting but haven’t been able to justify.
8. Frog. Each day, pick one task that needs done but you are dreading or putting off. Tackle that as early in the day as possible. Then, you’ll be free to take care of the rest of your to-do list, and if the day derails, you will have accomplished at least one important goal. Learn more here.
9. Delegate. Consider which repetitive tasks are necessary but time consuming, then factor in what you could be doing with that time instead. If it makes sense to focus on other tasks, delegate the easier activities to someone else. For example, you might make more money having an extra hour to write every day and hire someone to manage your social networks behind the scenes.
10. Stay up on tasks. Some tasks are better done before they become unruly. For example, it might be easier to clean out your email inbox every week, even if you only receive 5-10 emails, instead of doing it once a month, or even less often.
11. Automation. Don’t be afraid to employ automated tools which are not deceptive or against site terms of service. For example, HootSuite allows you to schedule one time posts for your social networks.
12. Prioritizing. Do the tasks which are more critical first. For example, if you fall behind in writing, it’ll be more difficult to catch up than if you skip a day approving Triberr posts, even though it may be tempting to handle Triberr first.
13. Assign a day. If you are juggling a lot of responsibilities, try assigning certain jobs to certain days. For example, you may decide to only do Photoshop related tasks on Tuesdays.
14. Review to do list. Get in the habit of checking your to-do list the night before, so you’re aware of what’s on it before you start your day.
15. Setup frogs. Referring to #8, try to setup the “frog” in advance, either the night before, such as when reviewing your to-do list, or even a week ahead of time. The less time you spend each day contemplating what to do next, the more you will be able to accomplish.